Privacy Policy

Types of data collected

Among the types of Personal Data that this Website collects, by itself or through third parties, there are: Cookies, email address, first name, last name, phone number, gender, date of birth, profession, health status and address and postal code.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.

Unless specified otherwise, all Data requested by this Website is mandatory and failure to provide this Data may make it impossible for this Website to provide its services. In cases where this Website specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service. Users who are uncertain about which Personal Data is mandatory are welcome to contact Friends of Fitness.

Any use of Cookies – or of other tracking tools – by this Website or by the owners of third-party services used by this Website serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy.

Mode and place of processing the Data

Methods of processing

Friends of Fitness takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the Data.

The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. The Data may be accessible to certain types of persons in charge of the operation of this Website (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by Friends of Fitness. The updated list of these parties may be requested from the Friends of Fitness at any time.

Legal basis of processing

Friends of Fitness may process Personal Data relating to Users if one of the following applies:

In any case, Friends of Fitness will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed by Friends of Fitness at our partner clubs and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

If broader protection standards are applicable, Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by Friends of Fitness to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with Friends of Fitness using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required for the purpose they have been collected for.

Therefore:

Users may find specific information regarding the legitimate interests pursued by Friends of Fitness within the relevant sections of this document or by contacting Friends of Fitness.

Friends of Fitness may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, Friends of Fitness may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

The Data concerning the User is collected to allow Friends of Fitness to provide its Services, as well as for the following purposes: Analytics, Contacting the User, Content commenting, displaying content from external platforms and Managing contacts and sending messages.

Users can find further detailed information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.

Contacting the User

Contact form (this Website)

By filling in the contact form with their Data, the User authorises this Website to use these details to reply to requests for information or any other kind of request as indicated by the form’s header. Personal Data collected: email address, first name, last name, phone number.

Mailing list or newsletter (this Website)

By opting-in via communication preferences on the Website the User’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning Friends of Fitness. Your email address might also be added to this list as a result of signing up to this Website or after making a purchase. Personal Data collected: email address, first name, last name and phone number.

Managing contacts and sending messages

This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User. These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

Analytics

The services contained in this section enable Friends of Fitness to monitor and analyse web traffic and can be used to keep track of User behaviour.

Google Analytics (Google Inc.) Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilises the Data collected to track and examine the use of this Website, to prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualise and personalise the ads of its own advertising network. Personal Data collected: Cookies and Usage Data. Place of processing: United States

Content Commenting

Content commenting services allow Users to make and publish their comments on the contents of this Website.

If a content commenting service provided by third parties is installed, it may still collect web traffic data for the pages where the comment service is installed, even when Users do not use the content commenting service.

Displaying content from external platforms

This type of service allows you to view content hosted on external platforms directly from the pages of this Website and interact with them.

This type of service might still collect web traffic data for the pages where the service is installed, even when Users do not use it.

Google Maps widget (Google Inc.) Google Maps is a maps visualization service provided by Google Inc. that allows this Website to incorporate content of this kind on its pages. Personal Data collected: Cookies and Usage Data. Place of processing: United States

The rights of Users

Users may exercise certain rights regarding their Data processed by Friends of Fitness.

Users entitled to broader protection standards may exercise any of the rights described below. In all other cases, Users may inquire with the Friends of Fitness to find out which rights apply to them.

In particular, Users have the right to do the following:

Details about the right to object to processing

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in Friends of Fitness or for the purposes of the legitimate interests pursued by the Friends of Fitness, Users may object to such processing by providing grounds related to their particular situation to justify the objection. Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether Friends of Fitness is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

How to exercise these rights

Any requests to exercise User rights can be directed to Friends of Fitness through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by Friends of Fitness as early as possible and always within one month.

Additional information about Data collection and processing

Legal action

The User's Personal Data may be used for legal purposes by Friends of Fitness in Court or in the stages leading to possible legal action arising from improper use of this Website or the related Services.

The User declares to be aware that Friends of Fitness may be required to reveal personal data upon request of public authorities.

Additional information about User's Personal Data

In addition to the information contained in this privacy policy, this Website may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

System logs and maintenance

For operation and maintenance purposes, this Website and any third-party services may collect files that record interaction with this Website (System logs) use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from Friends of Fitness at any time. Please see the contact information at the bottom of this document.

Changes to this privacy policy

Friends of Fitness reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to Friends of Fitness. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.

Should the changes affect processing activities performed on the basis of the User’s consent, Friends of Fitness shall collect new consent from the User, where required.

How to Contact Us

If you have any questions about our Privacy Policy, please contact via contactus@friends-of-fitness.com

Policy Updated: 01/02/2019